A Digital Signature Certificate (DSC) is affixed on documents submitted in electronic form by the authorised person. It ensures the security and authenticity of the documents submitted electronically. DSC is affixed on all the documents filed on the Ministry of Corporate Affairs (MCA) portal. Online transactions such as Incorporation of a company or LLP, Income Tax e-filing, etc., are validated using DSC.
The Controller of Certifying Authorities (CCA) has appointed Certifying Authorities (CA) for issuing DSC. CA’s have the licence to issue Class 3 DSC.
Class 3 Digital Signature Certificate
Class 3 DSC is the most secure certificate with a signature and encryption certificate. IndiaFilings will help you get the Class 3 DSC with an encryption certificate and a USB token; it can use for encryption and signing. A signature certificate is used to sign a document, while an encryption certificate is used to encrypt the data. Class 3 DSCs will be issued to individuals and companies/organizations.
Class 3 Digital Signature can use for many purposes such as MCA e-filing, Income Tax e-filing, e-Tendering, LLP registration, GST application, IE code registration, Form 16, Patent and trademark e-filing, Customs e-filing, e-Procurement, e-Biding, e-Auction and more.
IndiaFilings can help individuals to obtain Class 3 Digital Signature with ePass Token. The authorized person can attach DSC to documents that are submitted electronically. It guarantees the confidentiality and validity of electronically supplied records.
Class 3 DSC is valid for companies, NGOs, trusts, government departments, and organizations. IndiaFilings can help you obtain an eMudhra Class 3 Digital Signature certificate in India with two-year validity and a secure USB token.
DSC will be issued in the Company’s name; this proves the user’s right on behalf of a company and contains personal and Company details. Class 3 DSC for Company is issued to authorize the signatory of any company.
Digital Signature Certificate Advantages
- Authentication: Helpful in authenticating the personal information details of the individual holder when conducting business online.
- Reduced cost and time: Instead of signing the hard copy documents physically and scanning them to send them via e-mail, you can digitally sign the PDF files and send them much more quickly. A DSC holder does not have to be physically present to conduct or authorize a business.
- Data integrity: Documents that are signed digitally cannot be altered or edited after signing, which makes the data safe and secure. Government agencies often ask for these certificates to cross-check and verify the business transaction.
- Authenticity of documents: Digitally signed documents give confidence to the receiver to be assured of the signer’s authenticity. They can take action on the basis of such documents without getting worried about the documents being forged.
Importance of DSC for Fulfilling Statutory Compliances
Requirements for applying for a Digital Signature Certificate
- Aadhaar card.
- PAN card.
- Passport-sized photo.
- Address proof.
Renewal of Class 3 DSC
ccording to Controller of Certification Agencies (CCA) guidelines, renewing Digital Signatures requires fresh identity verification. You can renew your Class 3 DSC by following the same process as buying a new Digital Signature Certificate on the IndiaFilings website.
Types of DSCs
Sign
A person can use Sign Certificates for signing a document. It can be affixed to a PDF, files or documents for GST returns submission, income tax returns, MCA online forms and other web-based services. It validates the integrity of the document and authenticates the user’s identity. It assures the receiver that the data mentioned is unaltered and the document is untampered.
Encrypt
A person can use the Encrypt Certificate to encrypt files, documents or other sensitive and confidential data. DSC encryption is for confidential documents and data. It helps enterprises and companies to encrypt and upload documents on web portals. This certificate can also be used to encrypt personal data and send it securely. Encrypt DSC is suitable for e-commerce documents, legal documents, e-tender filing documents and other confidential records.
Sign and Encrypt
A person can use the Sign and Encrypt Certificate for both signing and encrypting purposes. It is usually used for filing government documents, forms and applications. It is suitable for those users who need to maintain and authenticate the confidentiality of the data exchanged.
Classes of DSC- The type of applicant and the purpose for which the Digital Signature Certificate is obtained define the kind of DSC one must apply for, depending on the need. There are three types of Digital Signature certificates issued by the certifying authorities.
Class 1 Certificates
These are issued to individual/private subscribers and are used to confirm the user’s name and email contact within the database of the certifying authority.
Class 2 Certificates
These are issued to the authorities signatories for the purpose of e-filing forms on the government portal, such as the Ministry Of Corporate Affairs (MCA) website, income tax website, GST website, etc. However, from 01.01.2021, the Controller of Certifying Authority has instructed to discontinue Class 2 Certificates, and Class 3 Certificates will be issued in place of Class 2 Certificates.
Class 3 Certificates
These certificates are used in online participation/bidding in e-auctions and online tenders anywhere in India. The vendors who wish to participate in the online tenders must have a Class 3 digital signature certificate.
Since CCA has discontinued Class 2 Certificates from 01.01.2021, every person who needs to sign Registrar of Companies (ROC) forms, customs filing, income tax forms, patent and trademark filing, GST applications and other government forms online must obtain Class 3 Certificates.
How to get a digital signature certificate?
- Visit any of the CA websites, select the DSC Class 3 registration/application on their homepage and proceed to fill out the form.
- You need to fill in the below necessary details on the DSC application form:
- Class of the DSC.
- Validity.
- Type: Only sign or sign and encrypt.
- Applicant name and contact details.
- Residential address.
- GST number and identity details of proof documents.
- Declaration.
- Document as proof of identity.
- Document as proof of address.
- Attestation officer.
- Payment details.
- Next, upload your recent photograph and e-sign the declaration.
- Upload the required documents. However, if the CAs are offering Aadhaar eKYC-based authentication, you can select this option. If you select this option, you do not have to upload any supporting documents. You can also directly approach the CAs with original supporting documents and self-attested copies of the original documents.
- Make the payment for the issuance of the DSC and submit the form.
- CAs will verify your application and documents and issue the DSC electronically.
FAQs
What is a Digital Signature Certificate?
A Digital Signature is the signature in electronic format which is used to authenticate the identity of the sender or the signee of the document. DSCs are easily transportable and cannot be initiated and intimated easily by anyone.
Why is DSC required?
DSC is required to send and receive the documents digitally and encrypt the emails/documents. It is also required for eTendering, eProcurement, eFiling, Income Tax filing, and also in many other applications.
Who issues the DSC?
The Office of Controller of Certifying Authorities (CCA) issues certificates only to Certifying Authorities under section 24 of the Indian Act 2000. The CAs, in turn, issue Digital Signature Certificates to the end-users.
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