The Companies (Authorised to Register) SecondAmendment Rules, 2018

MINISTRY OF CORPORATE AFFAIRS
NOTIFICATION
New Delhi, the 5th July, 2018

G.S.R. 613(E).—In exercise of the powers conferred by sub-sections (1) and (2) of section 469 of the
Companies Act, 2013 (18 of 2013), the Central Government hereby makes the following rules further to amend the
Companies (Authorised to Register) Rules, 2014, namely:—
1. Short title and commencement.—(1) These rules may be called the Companies (Authorised to Register) Second
Amendment Rules, 2018.
(2) They shall come into force with effect from 15th August 2018.
2. In the Companies (Authorised to Register) Rules, 2014 (hereinafter referred to as the said rules), in rule 2, in subrule (1), after clause (g), the following clauses shall be inserted, namely:-
“(h) “society” means a society registered under the Societies Registration Act, 1860 (21 of 1860) and includes a
society registered under or deemed to be registered under any other law for the time being in force;
(i) “trust” means an irrevocable public charitable or religious trust registered under any law for the time being in
force and represented by its trustees, in whom the trust property is vested, as members;
(j) “Registrar of Firms” means the Registrar appointed under section 57 of the Indian Partnership Act, 1932 (9
of 1932);
(k) “Registrar of Trusts” includes a Charity Commissioner, an Inspector-General of Registration or such other
authority having the duty of registering trusts in a State.”.
3. In the said rules, for rule 3, the following rule shall be substituted, namely:-
“3. (1) For the purposes of sub-section (2) of section 366 of the Act, the provision of Chapter II of the Act relating to
incorporation of company and matters incidental thereto shall be applicable mutatis mutandis for such registration:
Provided that there shall be two or more members for the purposes of registration of a company under this sub-rule:
Provided further that a company with less than seven members shall register as a private company.
(2) A company shall attach and provide the required documents and information to the Registrar along with Form
No. URC. 1 in the following manner, namely:-
(a) In case of an application by a Limited Liability Partnership or firm for registration as a company limited by shares –
(i) a list showing the names, addresses, and occupations of all persons named therein as partners with details of shares
held by them respectively, showing separately shares allotted for consideration in cash and for consideration other than
cash along-with the source of consideration and distinguishing, in cases where the shares are numbered, each share by its
number, who on a day, not being more than six clear days before the day of seeking registration, were partners of the
Limited Liability Partnership or firm as the case may be;
(ii) a list showing the particulars of persons proposed as the first directors of the company, alongwith Director
Identification Number (DIN), passport number, if any, with expiry date, residential addresses and their interests in other
firm or body corporate along with their consent to act as directors of the company;
(iii) in case of a firm, deed of partnership, bye-laws or other instrument constituting or regulating the firm and in case the
deed of partnership was revised at any time in the past, copies of the principal and all subsequent deeds including the
latest deed, along with the certificate of the registration issued by the Registrar of Firms, in case the firm is registered;
(iv) written consent or No Objection Certificate from all the secured creditors of the applicant;
(v) written consent, from the majority of members whether present in person or by proxy at a general meeting, agreeing
for such registration;
(vi) an undertaking that the proposed directors shall comply with the requirements of the Indian Stamp Act, 1899 (2 of
1899) as applicable;
(vii) a copy of the latest income tax return of the Limited Liability Partnership or firm, as the case may be.
12 THE GAZETTE OF INDIA : EXTRAORDINARY [PART II—SEC. 3(i)]
(b) In case of an application by a Limited Liability Partnership or firm for registration as a company limited by guarantee
or as an unlimited company-
(i) a list showing the names, addresses and occupations of all persons, who on a day, not being more than six clear days
before the day of seeking registration, were partners of the Limited Liability Partnership or firm, as the case may be with
proof of membership;
(ii) a list showing the particulars of persons proposed as the first directors of the company, alongwith DIN, passport
number, if any, with expiry date, residential addresses and their interests in other firm or body corporate along with their
consent to act as directors of the company;
(iii) in case of a firm, deed of partnership, bye laws or other instrument constituting or regulating the company and in
case the deed of partnership was revised at any time in the past, copies of the principal and all subsequent deeds
including the latest deed, along with the certificate of the registration issued by the Registrar of Firms, in case the firm is
registered;
(iv) in the case of a company intended to be registered as a company limited by guarantee, a copy of the resolution
declaring the amount of guarantee;
(v) written consent or No Objection Certificate from all the secured creditors of the applicant;
(vi) written consent from the majority of members whether present in person or by proxy at a general meeting agreeing
for such registration;
(vii) an undertaking that the proposed directors shall comply with the requirements of the Indian Stamp Act, 1899 (2 of
1899), as applicable;
(viii) a copy of the latest income tax return of the Limited Liability Partnership or firm, as the case may be.
(c) In case of an application by a society for registration as a company limited by guarantee under section 8-
(i) a list showing the names, addresses and occupations of all persons, who on a day, not being more than six clear days
before the day of seeking registration, were members of the society with proof of membership;
(ii) a list showing the particulars of persons proposed as the first directors of the company, alongwith DIN, passport
number, if any, with expiry date, residential addresses and their interests in other firms or bodies corporate along with
their consent to act as directors of the company;
(iii) a list containing the names and addresses of the members of the governing body of the society;
(iv) a certified copy of the certificate of registration of the society;
(v) written consent or No Objection Certificate from all the secured creditors of the applicant;
(vi) written consent .from the majority of members whether present in person or by proxy at a general meeting agreeing
for such registration, and the resolution shall also provide for declaration of the amount of guarantee;
(vii) an undertaking that the proposed directors shall comply with the requirements of the Indian Stamp Act, 1899 (2 of
1899) as applicable;
(viii) a copy of the latest income tax return of the society;
(ix) details of the objects of the company alongwith a declaration from all the members that the restrictions and
prohibitions as mentioned in clause (b) and clause (c) of sub-section (1) of section 8 of the Act shall be complied.
(d) In case of an application by a trust for registration as a company limited by guarantee under section 8-
(i) a list showing the names, addresses and occupations of all persons, who on a day, not being more than six clear days
before the day of seeking registration, were trustees of the trust with proof thereof;
(ii) a list showing the particulars of persons proposed as the first directors of the company, alongwith DIN, passport
number, if any, with expiry date, residential addresses and their interests in other firm or body corporate along with their
consent to act as directors of the company;
(iii) a certified copy of the certificate of registration of the trust and the trust deed;
(iv) written consent or No Objection Certificate from all the secured creditors of the applicant;
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(v) written consent from the majority of members whether present in person or by proxy at a general meeting agreeing
for such registration, and the resolution shall also provide for declaration of the amount of guarantee;
(vi) an undertaking that the proposed directors shall comply with the requirements of the Indian Stamp Act, 1899 (2 of
1899) as applicable;
(vii) a copy of the latest income tax return of the trust;
(viii) details of the objects of the company alongwith a declaration from all the members that the restrictions and
prohibitions as mentioned in clause (b) and clause (c) of sub-section (1) of section 8 of the Act shall be complied.
(3) Where an application is made by a society or trust for registration as a company limited by guarantee and it has been
proved to the satisfaction of the Registrar that the proposed company has its objects in accordance with clause (a) of subsection (1) of section 8 of the Act and it intends to comply with the restrictions and prohibitions as mentioned
respectively in clause (b) and clause (c) of that sub-section, the Registrar shall issue a license in Form No. INC. 16 to
allow such society or trust to be registered as a limited company without the addition to its name of the word “Limited”,
or as the case may be, the words “Private Limited” and thereupon issue a certificate of incorporation in terms of sub-rule
(4) of rule 4 on an application submitted under Chapter II of the Act for incorporation of a company:
Provided further that a society which has not filed the annual or other returns, statutorily required to be filed with the
Registrar of Societies, shall not be eligible to apply for registration under section 366 of the Act.
(4) An undertaking from all the members or partners or trustees providing that in the event of registration as a company
under Part I of Chapter XXI of the Act, necessary documents or papers shall be submitted to the registering or other
authority with which the company was earlier registered, for its dissolution:
Provided that no such undertaking shall be required to be submitted in case the application for registration under Part I of
Chapter XXI of the Act has been made by a Limited Liability Partnership registered under the Limited Liability
Partnership Act, 2008 (6 of 2009).
(5) The list of members and directors and any other particulars relating to the company which are required to be delivered
to the Registrar shall be duly verified by the declaration of any two or more proposed directors.”.
4. (i) In the said rules, in rule 4,-
(a) in sub-rule (1), for the words “Limited Liability Partnership or the firm as the case may be is situate” the words
“Limited Liability Partnership, firm, society or trust, as the case may be, is situated” shall be substituted;
(b) in sub-rule (2), after the words, brackets and letters “Registrar (LLP)”, the words “Registrar of Firms, Registrar of
Societies or Registrar of Trust, as the case may be”, shall be inserted.
5. In the said rules, in rule 5,
(a) for clause (i), the following clause shall be substituted, namely:-
“(i) where a firm, society or trust has obtained a certificate of registration under section 367 of the Act, an intimation
to this effect shall be given within fifteen days of such registration to the concerned Registrar of Firms, Registrar of
Societies or Registrar of Trusts, as the case may be, under which it was originally registered, along with documents
for its dissolution as a firm, society or trust as the case may be;
(b) in clause (iii), after the words “Registrar of Firms”, at both the places, where they occur, the words, “Registrar of
Societies or Registrar of Trusts, as the case may be” shall be inserted;
(c) in clause (v), for the words “Limited Liability Partnership or the firm”, the words “Limited Liability Partnership, firm,
society or trust” shall be substituted;
(d) after clause (v), the following clauses shall be inserted, namely:-
“(vi) in case a society or trust intending to register as a company under section 366 of the Act is registered under
section 12A of the Income Tax Act, 1961 (43 of 1961) for claiming exemption on its income, an intimation in this
regard shall be sent to the Income- tax authorities and proof of its service shall be attached with Form No. URC. 1;.
(vii) upon registration of a society or trust as a company under the Act, no application for conversion into a company
of any other kind, except conversion from a private company to a public company or vice-versa, shall be made till the
expiry of a period of ten years from the date of incorporation under the Act.
(viii) no application for registration as a company under the Act shall be made by a trust during the pendency of any
proceedings under section 92 of the Code of Civil Procedure (5 of 1908).”.